Diamond Club - Travel and Reimbursement


Travel, Reimbursement and Tiers

Contact your Diamond Club Manager for any questions regarding your reimbursements before the reimbursement deadline or prior to travel. You may get the reimbursement form by clicking here. Completely fill out the reimbursement form by midnight SG/MY time, on the 2nd of each month and submit to the Diamond Club Manager via sgmydiamondclub@doterra.com.

Each Diamond participant is personally responsible for the submission of their own reimbursements by the reimbursement due date each month. Submissions will be approved or denied depending on the correct entry and the validity of the submission. In order to be reimbursed for flying and driving, you must submit all of your receipts. Receipts must be legible. Any international travel outside of the SGMY market is not eligible for reimbursement. Only venue, transport, and hotel are eligible for reimbursement. Flights paid for by “Kilometers” or “Points” are not eligible for reimbursement.

You can be reimbursed per event, per day based on the area you travel to. This is capped at 6 events per month. Itineraries, boarding passes and screenshots (computer, phone, and tablet) are not eligible receipts and the flight will not be reimbursed if the appropriate receipt is not submitted. Parking fees and any airport incidentals are not reimbursable. Reimbursements will be paid out as one check or direct deposit. If you opt out of DC or do not meet the requirements to continue with the program you will be reimbursed for the months you participated in. However, doTERRA will not continue to reimburse your travel for the following months and you will not be able to offer the Diamond Club enrollment promotions.

Transportation reimbursements for Diamond Club are limited to the travel reimbursements listed below.

Tier Reimbursement
Tier 1
(Within home state)
$50 USD
Tier 2
(Out-of-state but within Peninsula Malaysia/ East Malaysia. This is only applicable to participants residing in this area)
$100 USD
Tier 3
(Out-of-state, traveling across borders to Singapore/Peninsula Malaysia/East Malaysia)
$200 USD

Out of State Trips

An out-of-state trip is defined as traveling to a location out-of-state from your local area where the Diamond Club Member personally participates in the presentation at an event.

Malaysia and Singapore map
Peninsula Malaysia East Malaysia Singapore
  • Perlis
  • Negeri Sembilan
  • Sabah
  • Singapore
  • Kedah
  • Melaka
  • Sarawak
  • Penang
  • Johor
  • Perak
  • Pahang
  • Salangor (includes Kuala Lumpur & Putrajaya)
  • Kelantan
  • Terengganu
  •  
Peninsula Malaysia
  • Perlis
  • Negeri Sembilan
  • Kedah
  • Melaka
  • Penang
  • Johor
  • Perak
  • Pahang
  • Salangor (includes Kuala Lumpur & Putrajaya)
  • Kelantan
  • Terengganu
  •  
East Malaysia
  • Sabah
  • Sarawak
Singapore
  • Singapore
 

If you travel to an area and stay for an extended period of time, you may count this as more than one trip if you hold multiple events. Each month you need at least three out-of-area trips to stay qualified to continue. You can reach this requirement in many ways.

For example, if you travel to an out-of-state location and stay for seven days and hold at least three events, each being held on separate days, you can count this as all three of the required out-of-area trips needed for the month. We encourage you to make the most of your travel time. Keep in mind this does not change your reimbursement eligibility and enrollment requirements.

You may only be qualified for reimbursement each time you actually travel to the location from your local area or another away area (see multi-trips). All requirements for the SGMY Diamond Club must be met within the SGMY market in order for SGMY Diamond Club enrollments to be awarded. Any enrollments outside of the SGMY will not be eligible for the SGMY Diamond Club incentives, points or enrollments.


Local Events

A local event is a class that is held within your local area of the participant’s home area in which the Diamond Club participant personally participates in the event with their team. Each month you need to hold at least three local events to stay qualified to continue in Diamond Club.

Multi-trips

A Multi-trip event consists first holding an event in an area out-of-state (trip 1) and then traveling to another state from that location (trip 2) to hold another event without returning home. Multi-trip excursions count toward your out-of-state trips individually.

Diamond Club participants are not limited by an event maximum. We encourage you to hold several events on each trip to make the most of your time away from home. Just remember that all events must follow all Diamond Club Rules in order to be eligible for Diamond Club incentives and reimbursement.

Spouse or Co-Application Travel and Participation

Diamond Club participants are encouraged to have their spouse or co-applicant on their Diamond Club account also travel as part of Diamond Club. Both may travel at the same time (or trade off weeks for travel) to different locations and both be eligible for reimbursement. However, all event requirements, as well as reimbursements, must be individually met. The maximum number of trips eligible for reimbursement does not change and is still six per account per month. If the participant and their spouse or co-applicant travel to the same location to host a Diamond Club event, only one of the partners are eligible for reimbursement.

Any local event hosted by a spouse or co-applicant while the Diamond Club participant is traveling to an out-of-area location will count towards Diamond Club. Diamond Club participants can travel and have their spouse or co-applicant stay home to host local events as well.

Corporate Held Events

Corporate held events will not be opened as a Diamond Club event to the entire audience. However, we know you may want to attend these awesome events with some potential team members. If you bring your own personal guests/team members to a corporate event:

  • They can count the enrollment for Diamond Club. You still need to make sure that you meet with your guests and your team personally before and after.

  • Any other new enrollments (other than your own personal guests that come with you and your team) that come from a corporate event cannot be counted towards your Diamond Club enrollments, nor can the Diamond Club incentives be offered.

Flying
 

  1. Keep all receipts; flight and petrol receipts to go along with your trips. Receipts must include the proof of payment and be submitted in JPEG or PDF format. Itineraries, boarding passes and screenshots of your receipts are not eligible documents.

  2. Submit only 6 reimbursement claims each month.

  3. Submit reimbursement information and documents by 2nd of the following month to be qualified for reimbursements. Each individual event reimbursement must include “Diamond Club Reimbursement Form,” together with the receipts


Basic Flight

Example 1: Purchase a flight for $185.00 from Singapore to Kuala Lumpur, you are eligible to be reimbursed for the entire $185.00.

Example 2: Purchase a flight for $275.00 from Singapore to Kuala Lumpur, you are eligible for the maximum reimbursement of $200.00.

Combined Flight

Example 1: Have three flights with events in each destination (simple connecting flights without an event do not count as a “Combined Flight”). Your total flight cost is $870. Submit this as three separate reimbursements ($870.00/3 = $290.00). You would be eligible for $200.00 for the three separate trips as long as all trip requirements were met.

Example 2: You fly from Singapore to Kuala Lumpur (trip 1) where you have an event, then you fly from Kuala Lumpur to Penang (trip 2) where you have another event. You purchase three separate tickets for timing reasons. Your flight from Penang to Singapore is not eligible for reimbursement unless you follow this example. If ticket 1 and 2 cost less than the total eligible reimbursement amount of the two trips ($200.00 + $200.00 = $400.00 eligible), then you can add the total of the trip home to your total and submit as two trips. (Trip 1= $100.00; Trip 2= $100.00; Return Flight= $200.00.) Since Trip 1 and 2 are less than $400.00, you can add the return flight home to the total. Remember, you are only eligible for two trips in this situation ($100.00 + $100.00 = $200.00 + $200.00 = $400). Flights back to your home location are only eligible for reimbursement if you follow Example 2 of “Combined Flights.” Having an event once you get home would count as a “Local Trip."

Driving

  1. Keep all petrol receipts from each area you traveled to hold an event to go along with your trips. Petrol and toll receipts must come from the immediate area you held your event as evidence you traveled to the area. Receipts must include the proof of payment and be submitted in JPEG or PDF format.

  2. Submit only 6 reimbursement claims each month.

  3. Submit reimbursement information and documents by 2nd of the following month to be qualified for reimbursements. Each individual event reimbursement must include “Diamond Club Reimbursement Form,” together with the receipts.

Driving After Flight Example

First, remember that the flight destination must have an event for this example to be eligible for reimbursement.

If you fly from Singapore to Selangor, Kuala Lumpur and hold an event in Kuala Lumpur, you could then drive to Penang (in another state) to have an event and request reimbursement for the drive from Kuala Lumpur to Penang. Remember that the rental car cost and the distance will combine and you are allowed a maximum of $200 for the total reimbursement. However, the same rules apply to multiple event driving trips as listed above. If the rental cost was $80, and the patrol cost was $10. You are eligible for $90 for the second leg of your trip. You can also submit your roundtrip flight receipt from Singapore to Kuala Lumpur for up to $200.

Rental Cars

You must receive pre-approval from your Diamond Club Manager prior to renting a car. Rental Car reimbursements are only eligible if the rental is used in the “Driving Trip after Flight” example below. All other rental car purchases will be covered by the Diamond Club member.

Rental Car Reimbursement requirements

A rental car is only eligible for reimbursement in a driving after flight trip. You are then eligible to rent a car to drive at least out-of-state from where you flew into where you have another qualified team member in the area and hold another event. Rental cars are not eligible for reimbursement if you fly into an area and rent a car to drive around in that area. An example of an eligible rental reimbursement is below.

Qualified Rental

You must fly into an out-of-state location and hold a qualified Diamond Club event in the immediate area in order to be qualified for a car rental.

You will not be reimbursed for using a rental car from your home location to any destination for any trip. It must be used in the examples above to qualify for reimbursement.

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